Everything the barn runs on, in one place.
A single system for the lesson schedule, the horse & rider registry, competition entries, the show-day gate, and a private portal for every rider — all populated here with demo data so you can see it working.
Lesson schedule
A week at a glance, colour-coded by horse and stamped with the instructor. A horse, a rider, or an instructor can only be in one place at a time — the system blocks any double-booking automatically.
Registry
One reusable record per horse and rider — profile details plus a paperwork checklist. Personal information is encrypted at rest. Compliance shows at a glance, and feeds the show-day gate.
| Horse | Breed | Paperwork |
|---|---|---|
| Comet | Quarter Horse | Complete |
| Biscuit | Welsh Pony | Coggins due |
| Maverick | Thoroughbred | Missing |
| Willow | Paint | Complete |
| Dakota | Appaloosa | Vacc due |
| Rider | Horses | Eligibility |
|---|---|---|
| Ava Thompson | Comet, Pippin | Complete |
| Liam Carter | Maverick | Partial |
| Sophia Nguyen | Biscuit, Willow | Complete |
| Mason Reed | Dakota | SafeSport |
| Emma Davis | Willow | Complete |
Paperwork report
Dated documents — Coggins, vaccinations, measurement cards, SafeSport, memberships — are checked against their validity windows and flagged before they lapse. This is your pre-show "who isn't legal to compete" list.
| Status | Who | Document | Expires |
|---|---|---|---|
| Expired | Maverick | Coggins | 14 days ago |
| Due soon | Biscuit | Coggins | in 21 days |
| Due soon | Dakota | Vaccination | in 33 days |
| Due soon | Mason Reed | SafeSport | in 40 days |
| No date | Willow | Measurement card | — |
Shows & entries
Build a show with USEF-style divisions and classes; it publishes a polished public page with online entry. Entries link back to the registry, so the office and the gate see paperwork status instantly.
In 18 days · 9733 Walter Myatt Rd · $15 per class · USEF
| # | Rider | Horse | Classes | Paid | Gate |
|---|---|---|---|---|---|
| 101 | Ava Thompson | Comet | Crossrails, 2′ Hunter | Paid | Clear |
| 102 | Liam Carter | Maverick | 2′3″ Hunter | Unpaid | Coggins |
| 103 | Sophia Nguyen | Biscuit | WT Eq, Beginner Eq | Paid | Due soon |
| 104 | Emma Davis | Willow | Short Stirrup | Unpaid | Clear |
Gate check-in
On show day, a phone or tablet at the gate scans each entry's QR code (or looks them up by number) and shows their paperwork status right there — no clipboard, no surprises.
Hidden Springs · Gate
Crossrails, 2′ Hunter · Paid · Paperwork clear ✓
Coggins expired · flag to office ✕
Rider portal
Every rider gets a private, no-login link to their own page — their upcoming lessons, their horses' availability, and a form to request a ride with a preferred and alternate instructor. Requests drop into the schedule for staff to approve.
Mon · 4:00–5:00 pm · Michelle
Thu · 3:30–4:00 pm · Michelle